Privacy Policy

Last updated: March 24, 2026

1. Introduction

Scalecubators GmbH ("we", "us", "our") operates the website scalecubators.com. This privacy policy explains how we collect, use, store, and protect your personal data when you visit our website or interact with our services. We are committed to protecting your privacy in accordance with the General Data Protection Regulation (GDPR) and applicable German data protection laws.

2. Data Controller

Scalecubators GmbH
Musterstraße 1
10115 Berlin, Germany
Email: hello@scalecubators.com
Phone: +49 (0) XXX XXXXXXX

3. Data We Collect

3.1 Data You Provide Directly

When you book a call, fill out a form, or contact us via email, we may collect:

Name
Email address
Phone number
Company/brand name
Website URL
Any additional information you provide in your message or during a consultation

3.2 Data Collected Automatically

When you visit our website, our servers and third-party services may automatically collect:

IP address (anonymized where possible)
Browser type and version
Operating system
Referring URL
Pages visited and time spent on each page
Date and time of access

4. Legal Basis for Processing

We process your personal data on the following legal bases under Art. 6 GDPR:

Consent (Art. 6(1)(a)): When you voluntarily provide your data through our booking form or contact form, or when you consent to cookies.
Contractual necessity (Art. 6(1)(b)): When processing is necessary to perform a contract with you or to take pre-contractual steps at your request.
Legitimate interest (Art. 6(1)(f)): For website analytics, security, and improving our services, where our interests do not override your rights.

5. Cookies

Our website uses cookies — small text files stored on your device. Some cookies are essential for the website to function. Others help us understand how you use the site so we can improve it.

5.1 Essential Cookies

These cookies are required for the website to function properly. They do not collect personal data for marketing purposes.

5.2 Analytics Cookies

We may use analytics cookies to understand visitor behavior. These cookies collect anonymized data and help us improve our website experience.

5.3 Third-Party Cookies

Third-party services embedded on our site (such as Calendly) may set their own cookies. Please refer to their respective privacy policies for details.

You can manage or disable cookies through your browser settings at any time. Please note that disabling certain cookies may affect the functionality of our website.

6. Third-Party Services

6.1 Calendly

We use Calendly (Calendly LLC, 3423 Piedmont Road NE, Atlanta, GA 30305, USA) to manage scheduling and booking of calls. When you use our embedded Calendly widget, Calendly may collect personal data such as your name, email address, and scheduling preferences. This data is processed by Calendly in accordance with their privacy policy: https://calendly.com/privacy.

Data may be transferred to the United States. Calendly participates in appropriate data transfer mechanisms to ensure adequate protection of your data under GDPR.

6.2 Google Fonts

Our website uses Google Fonts (Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland) for consistent typography. When you load a page, your browser connects to Google servers to download the font files. This may transmit your IP address and browser information to Google. For more information, see Google's privacy policy: https://policies.google.com/privacy.

6.3 Web Hosting

Our website is hosted by a third-party provider. The hosting provider may process server log files containing your IP address, browser information, and access times for security and performance purposes. This processing is based on our legitimate interest in providing a secure and functional website.

7. Data Retention

We retain your personal data only for as long as necessary to fulfill the purposes for which it was collected, or as required by applicable law. Specifically:

Contact form submissions and booking data: retained for up to 12 months after last contact, unless a business relationship is established.
Contractual data: retained for the duration of the contract plus any legally required retention periods (typically 6-10 years under German commercial and tax law).
Server logs: automatically deleted after 30 days.

8. Your Rights

Under the GDPR, you have the following rights regarding your personal data:

Right of access (Art. 15): You can request information about the personal data we hold about you.
Right to rectification (Art. 16): You can request correction of inaccurate personal data.
Right to erasure (Art. 17): You can request deletion of your personal data, subject to legal retention requirements.
Right to restriction (Art. 18): You can request restriction of processing of your personal data in certain circumstances.
Right to data portability (Art. 20): You can request to receive your data in a structured, machine-readable format.
Right to object (Art. 21): You can object to the processing of your personal data based on legitimate interests.
Right to withdraw consent (Art. 7(3)): You can withdraw your consent at any time, without affecting the lawfulness of processing based on consent before withdrawal.

To exercise any of these rights, please contact us at hello@scalecubators.com.

9. Right to Lodge a Complaint

If you believe that our processing of your personal data violates data protection law, you have the right to lodge a complaint with a supervisory authority. The competent supervisory authority for data protection complaints in Germany is:

Berliner Beauftragte für Datenschutz und Informationsfreiheit
Friedrichstr. 219
10969 Berlin
www.datenschutz-berlin.de

10. Data Security

We use industry-standard security measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction. Our website uses SSL/TLS encryption for all data transmissions. However, no method of transmission over the internet is 100% secure, and we cannot guarantee absolute security.

11. Changes to This Privacy Policy

We may update this privacy policy from time to time to reflect changes in our practices or applicable law. The updated version will be posted on this page with a revised "Last updated" date. We encourage you to review this page periodically.

12. Contact

If you have any questions about this privacy policy or our data practices, please contact us:

Scalecubators GmbH
Email: hello@scalecubators.com
Website: scalecubators.com